Intelligent Assistant

AI operators that work within your operational workflows.

The problem

How much time do teams
spend on low-value activities?

Teams spend a disproportionate amount of time on repetitive, low-value, and high-cognitive- load tasks.​

Time consumed
62%
of a working day employees spend working on repetitive tasks.
Productivity loss
68%
of employees report spending much of their time on low-value, inefficient tasks.
Cognitive Load
66%
Office workers face high mental workloads, driven by mental demands and effort.

The solution

AI operators
that work within your operational flows.

An AI layer that integrates seamlessly into your existing workflow and automatically manages the operational side.

No friction.

No new systems to learn.

Highlights

Features

Workflow automation

Automate recurring tasks — summaries, alerts, to-dos, status updates — triggered by context, not manual input. Let your team focus on work that matters.

  • Context-triggered automations
  • Automatic summaries & to-dos
  • Smart alerts and status updates
  • No manual input required
Trigger — new document uploaded
Q3_Board_Report.pdf · 2 min ago
Active
Actions triggered automatically
Executive summary generated Done
3 action items added to to-do list Done
Alert sent to Finance team Done

Conversational access

Available on Slack, Teams, WhatsApp, or within your internal tools — via voice and text. Ask questions and get answers exactly where your team already works.

  • Slack, Teams & WhatsApp
  • Voice and text input
  • Embeddable in internal tools
  • No context switching needed
AI Assistant
Online
Slack Teams WhatsApp
What's the status of the Acme renewal?
The Acme contract is up for renewal on March 31. The account team sent a proposal last Tuesday — no response yet. I've flagged it as at-risk.
AI Assistant · just now
Send a follow-up reminder to Sarah
Done — reminder sent to Sarah with the proposal attached and a deadline note.
AI Assistant · just now

System integration

Connects to CRM, ERP, PSA, and enterprise systems without custom middleware. One platform that speaks to all your tools, out of the box.

  • CRM, ERP & PSA connectors
  • No custom middleware required
  • Real-time data sync
  • Enterprise-grade security
Salesforce
CRM
SAP ERP
ERP
HubSpot
CRM
ServiceNow
PSA
Oracle DB
Database
REST API
Custom
+

All systems synced — no middleware required

Live

Case History #1

AI Sales Assistant
for Deal Management.

AI Sales Assistant Active
Email from Acme Corp read
CRM updated · contact linked · summary saved
Done
Follow-up task created
Send proposal to John (Acme) by Friday
Done
Meeting notes processed
3 action items extracted · deal stage updated
Done
Pipeline insight via WhatsApp
2 deals at risk · 1 close expected this week
Alert
Qualified
Acme Corp €45k
BetaSoft €18k
Proposal
NovaTech €92k
Closing
Finleo €130k
Challenge

The Sales team of an IT company spends a significant portion of time on administrative tasks — CRM updates, follow-ups, note tracking — leading to missed opportunities, delayed responses, and low pipeline visibility.

Solution

An AI Sales Assistant seamlessly integrates into existing workflows, automatically capturing and processing sales activities. It reads emails, updates the CRM, creates follow-up tasks, analyzes meetings, and delivers real-time pipeline insights directly in WhatsApp or Telegram.

Results
30%
more time selling — less admin, more meaningful conversations
faster deal progression and shorter sales cycles across the team
reduced opportunity loss — no missed follow-ups, no stale pipeline

Case History #2

AI Assistant for
Legal & Tax Operations

Legal & Tax Assistant Active
Deadline IVA filing — Rossi & Partners 3 days
Email processed — Bianchi SRL
2 action items extracted · dossier updated
Done
Meeting summarized — Conti Studio
Compliance checklist generated · assigned
Review
Send proposal — Verdi Group
Due Friday · contract draft ready
Urgent
Audit docs — Ferri & Co.
Awaiting client upload · reminder sent
Pending
12
Active clients
3
Due this week
0
Missed
Challenge

Legal and tax professionals manage multiple clients, deadlines, and compliance tasks simultaneously, often relying on manual tracking systems. This leads to missed deadlines, fragmented communication, and limited visibility over ongoing activities.

Solution

Our assistant acts as a centralized coordinator and alert system, automatically tracking deadlines, monitoring client communications, extracting action items from emails and meetings, and generating real-time alerts. It integrates into daily tools, providing instant updates, task prioritization, and natural language interaction.

Results
50%
fewer missed deadlines — automated tracking and proactive alerts across all clients
8h
saved per week per professional on administrative coordination tasks
faster response time to client requests and compliance actions

We don't start from scratch.
And neither should you.

Neofabric is our AI engineering framework. A library of modular components, field-tested in production and refined over years of client delivery.

It allows us to assemble the right solution faster, at a lower cost, and with less risk than building from scratch.

We can start from a working prototype and then move to a production-grade solution.

Trasform your operational workflow

See AI operators in action with a personalized demo from our experts. 

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